Ocena ogólna pracodawcy
FUNDACJA EAST EUROPE DEVELOPMENT
Warszawa, ul. Tadeusza Czackiego
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Użytkownik: Administrator
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Rekrutacje prowadzone przez firmę:
Wszystkie (3)
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Archiwalne ( 3 )
Finance Assistant
Warszawa
Wygasła: 02.09.2022
pełny etat
umowa o pracę
praca stacjonarna
asystent
Obowiązki:
- Review all payment requests generated by the program, ensuring that all back-up documentation and approvals are available for transactions
- Prepare electronic payment files for signature
- File accounting documents and prepare shipments of files to the home office as required
- Proactively identify errors and/or missing documentation to ensure compliance of financial documentation
- Assist the finance and administration team with ensuring all financial documentation is filed (securely) and saved in project digital files
- Prepare letters, correspondence, requisitions, and other forms of documents of consequence to be signed by management
- Assist the F&A Director with occasional auditing of expenses, bank deposits, issuing payments to vendors, as well as ensuring proper stewardship and accounting of funds for in-kind and cash grants, other program activities, and program operations
- Collect biodata verification documents from local Short-Term Technical Assistants (STTAs) and prepare biodata verification packages for review
- Liaise with STTAs to draft short-term service agreements and execute Acts of Acceptance in a timely manner
- Maintain the office and program in-kind inventory tracker
- Provide general assistance to the Accountant with the preparation and review of expense reports and travel advances
- Other duties as assigned
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Operations Assistant
Warszawa
Wygasła: 31.08.2022
full-time
umowa o pracę
full office work
assistant, junior specialist (Junior)
Obowiązki:
- Work closely with the home office project management unit (PMU) and Finance and Administration team in the operations and human resource management of the project.
- Assist the Finance team with the monitoring of field activities according to established procedures and calendars, as needed
- Assist in the preparation, receipt, distribution and filing of incoming and outgoing written project communication with USAID, the home office, local partner organizations, and other parties, when appropriate
- Support planning and coordination for project related training and capacity-building events
- Monitor project office systems and procedures and propose improvements where required
- Maintain clear and concise procurement files that document project compliance with USAID rules and regulation, Chemonics policies and procedures, as well as local or US government rules that affect the procurement process.
- Ensure appropriate and available transportation coverage including management of the selected vehicle hire service
- Support processes related to the project’s office and residential leases, equipment and service contracts, and maintain good relationships with external vendors
- Support development and maintenance of the VAT vendor tracker in coordination with the finance team.
- Based on approved transportation requests from the project team, liaise with transportation services vendor to arrange travel.
- Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions
- Make hotel, travel, and transport reservations
- Assist with the logistics of conferences, workshops, trainings, meetings, and other capacity building exercises
- Other tasks as assigned
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
Finance Manager
Warszawa
Wygasła: 31.08.2022
full-time
umowa o pracę
full office work
specialist (Mid / Regular)
Obowiązki:
- Supervise accountants in all finance and accounting related activities
- Analyze project burn rate to identify bottlenecks and areas for improvement
- Review the bi-monthly finance reports for presentation to project leadership
- Ensure all financial reports are submitted in accordance with the Chemonics monthly finance calendar
- Ensure that any/all contractual financial reporting requirements are identified and complied with in a timely and accurate manner
- Review the process of salary calculations and disbursements
- Oversee the employees, grantees and other vendors’ advance payments and settlements
- Oversee the relationships with the local bank, including the processes of opening and closing accounts
- Oversee the process of reconciling local cash accounts
- Ensure the project accounting is provided with clearly auditable and tracible electronic and physical filing systems
- Review findings of regular financial file audits to ensure compliance and identify areas for improvement
- Approve payments in accordance with the project schedule of authority
- Review and approve all financial operations with regards to reasonableness, allocability, and allowability, adhering to Chemonics policies, contractual terms, and other applicable rules and regulations
- Advise project leadership on project financial matters
- Oversee and monitor use of company accounting systems, cloud software for backup documentation, etc
- Train finance staff in any financial system knowledge gap
- Ensure that grant disbursements are processed according to the grant agreements and in accordance with USAID regulation and Chemonics policy
- Responsible for the project compliance with tax codes, including timely submission of required reports and data to relevant authorities
- Serve as back up accountant when applicable
Ogłoszenie Archiwalne
Ogłoszenie Archiwalne
